Code of Conduct

The Bit Space staff is looking forward to providing your child with a fun, memorable, and safe experience. Each participant has a responsibility to act in a way that assures a positive experience for all. All participants are required to follow these guidelines.

Behavior Guidelines

  • Participants shall be responsible for their words and actions, be respectful of others, follow directions from staff members, and leave all electronic devices at home (such as iPods, handheld computer games, MP3 players, and cell phones.) A parent/guardian must seek permission from the camp director in order for the camper to be able to carry a cell phone for emergencies.

Prohibited Behaviors:

  • Endangering the health and safety or putting into dangerous situations themselves, other participants, or Bit Space employees.

  • Stealing, damaging, or failing to care for Bit Space or personal property; continual disruption of the program; refusal to follow the behavior guidelines; inappropriate physical contact; using profanity or inappropriate language or displaying clothing or other personal items with offensive content; bullying or acts of aggression or violence either physical or verbal.

  • Possession or use of illegal substances/tobacco/alcohol or weapons (any object that may cause harm to another, or place another person in fear of his/her safety, may be considered a weapon).

When a Participant doesn't follow the behavior guidelines:

  • Guides will redirect the participant to a more appropriate behavior; the camper will be reminded of the behavior guidelines.

  • First Occurrence: Persistent misbehavior will be discussed with the parent or a written notice will be forwarded to the parents to request a meeting to discuss the matter. Parental failure to respond will result in your child being terminated from Bit Space summer and after-school programs. Written documentation will include what the behavior problem is, what provoked the problem, and the corrective action taken.

  • Second Occurrence: If the problem persists to the point where a second phone call or written notice becomes necessary, the Bit Space Director may find it necessary to have the participant picked up early from the program.

  • Third Occurrence: If a participant’s behavior at any time threatens the immediate safety of him/her, other campers, or staff, the parent/guardian will be notified and expected to pick-up the child immediately, and Bit Space reserves the right to terminate participation in Bit Space programs without a refund to parents.

  • Failure to comply with the Code of Conduct may result in the removal from the program and/or additional fees. There will be no refunds given for campers who are removed from the program due to violations of the Code of Conduct.

Medical and Emergency Policies

Bit Space does not administer medication of any kind. Therefore, staff should not be asked to administer shots or oral medication. If a child is required by a doctor to take medication, the medication should be administered at home. If any medication is required during Bit Space activities, a parent or guardian of the child may:

  1. bring the medication, oral or injection, in the original container with the child’s name on it to Bit Space for the child to administer him/herself under the supervision of the Senior Staff (all medication will be kept in the office)

  2. accompany or join the child at the program in order to administer the medication.

Bit Space will always try to provide a safe and healthy environment for your child/children. In the event of an emergency, the staff will follow the following procedures:

  • We will call 911 for medical professionals to handle any serious accidents.

  • A call will be made to you to inform you of the situation. If you cannot be reached, we will call the emergency number(s) you have given us on the Emergency Information Form.

  • If your child needs medical care, a staff member will accompany him/her to the nearest hospital and will remain with him/her until a Parent or Guardian arrives. Medical treatment will not begin until the hospital receives your permission.

Authorized Pick-Up Persons, Sign-Out Policy, Late Fees, and Absences

  • Only those persons authorized in writing on the Emergency Information Sheet may pick up a child. We will not release any child to an unauthorized person for any reason. If you plan to have your child picked up by someone other than an authorized person, it is necessary to notify the Bit Space Director in writing.

  • When you pick up your child, you must enter the building, sign the attendance sheet and write down the time.

  • Summer Camps and Full-Day Camps end at 4 p.m., unless a child is registered in aftercare. If a child is not picked up by the 4 p.m. end time, he or she will be enrolled in the aftercare daily rate of $10 per child per hour. Aftercare ends at 6 p.m. All children must be signed out at this time. If a child is not picked up by the 6 p.m. end time, a $25.00 per each 15 minutes late fee per child will be assessed.

  • If for any reason your child will be absent from camp, please notify us.

A child who leaves Bit Space or grounds without permission can be dropped from Bit Space programs without a refund to the parents.

Attire

During the program, your child should wear comfortable clothing and shoes. Remember, your child will be involved in a maker/building program using hand tools and machinery and should dress according to the following guidelines:

  • Bit Space requires that all participants wear required safety equipment which includes protective eye and ear wear; avoid wearing loose fitting clothing; remove all jewelry including necklaces, bracelets, watches and rings; secure long hair away from the face and shoulders to prevent entanglement; wear closed toed shoes at all times (participants who arrive in open toed shoes will be sent home and asked to return with appropriate footwear).

  • All valuables should be left at home. We cannot be responsible for, or replace, any item lost or taken. All items that your child will be bringing should be clearly labeled with the child’s full name.

Lunch

Children registered for Summer Camps and Full-Day Camps must bring a lunch each day. If you do not provide a lunch, then you will be charged a $5-10 lunch fee and your child will be provided lunch.
You may also provide your child(ren) with a snack to be eaten outside of lunch hour.